You can now create and send out contracts from your Arcadina website!
Yes, the long awaited news has finally arrived. Since a few days ago, if you have a Booking plan and you log in to your Management Panel, you will see that you can now create and send out contracts from your website. This is, without a doubt, a very powerful tool that will help photographers to protect their business in a legal way, it will save them a lot of management time and many other advantages that we will see throughout this article.
This service of create and send out contracts is one of the services that you have asked us to implement the most over the last few months. This option of creating contracts through the web, sending them to clients through an automatic email and offering them the possibility of signing them digitally can be a big step forward in your digital photography business. If you want to know all the details of this new service, the many advantages it will offer you and how to start using it, don’t miss the content of this post.
You are now ready to create and send contracts!
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What is Arcadina’s new service for create and send out contracts like?
In the new service where you can create and send out contracts through your website, you will be able to create contracts for your clients in just a few minutes with the help of a series of templates that we have uploaded to your website that are endorsed by professional associations such as FEPFI.
In this new section of your panel, not only will you be able to create contracts very quickly and effectively, but you will also be able to upload your digital signature to make the signing process much more convenient.
When sending the contract to one of your clients, you will only have to click on the Send contract button to send all the information so that your client can review it and, more interestingly, sign the contract digitally.
Advantages of using contracts in your daily life
Before explaining how you can start using this contract service, we would like to highlight all the advantages of this new tool that all customers who are using the Booking Calendar service will be able to use in their day-to-day work.
Here are some of the benefits of create and send out contracts.
Have a much more legally secure photography business
We all know of cases in which a photographer has closed a considerable budget, has done his work correctly and then has had some kind of problem with the clients with the delivery of the material or, even, to get paid for the totality of his services. If you send your clients a contract including all the details of your photo shoot, products, including delivery times, payment methods, etc. before you do your work, you will cover your back against possible problems.
Creating and submitting contracts through your photography website will give you the peace of mind that your work is 100% supported.
Offer a convenient service for your customers
Together with other business solutions that you will be able to enjoy with us, such as the private customer area, the booking calendar or the website, giving your customers the possibility to receive the contract online and, more importantly, to sign it digitally, will make their degree of satisfaction with you even greater. And we all know that a happy customer repeats the experience and recommends you to their acquaintances.
Thanks to the contract service, your clients will be able to sign their contracts digitally without having to meet you in the studio or suffer the hassle of having to print out the contract and scan it once they have signed it.
Reduce the time you spend dealing with your customers
Another of the great advantages of creating and sending contracts through your website, which directly affects you, is the possibility of reducing the time you spend on administrative tasks with each client. Forget about having to write each contract, spending time meeting with customers or having to print it on paper to sign it. Thanks to this business solution, in just a few minutes and with the help of templates endorsed by professional photographers’ associations, you will have your contracts ready in the blink of an eye.
In addition, once you have the contract ready, at the click of a button, your customer will be sent an email with all the information so that they can digitally sign their contract.
Unify all information in one place
Sometimes, having all the documentation and information of each client can be chaotic, sometimes you can end up with your client’s information stored in the panel, the signed contracts on paper and the rest of the information in a lost file on your PC.
Thanks to this business solution, you will have in the same workspace all the information of interest to your customers. Updated and detailed. And if you have sent a customer a contract and they have not yet returned it to you signed, your panel will record whether they are still waiting to sign it or not.
Make sure that the contract texts are 100% reliable
Another great advantage of using the contract service is that, although we always recommend it, you will not have to resort to legal advice services to create your own contracts. Thanks to the templates that we have incorporated into your website with a series of parameters that will be automatically modified in the text (such as: client details, information about the service, your personal information, etc.), it will only take you a few minutes to have any contract ready to send it instantly.
With integrated templates from professional associations such as FEPFI, you will have peace of mind that the contracts you make are the right ones.
Learn how to create and send contracts from your website
The convenience of logging into your panel, choosing a contract template, editing it to your liking and sending it to the client with a single click is priceless, but to make this whole process even faster than you can imagine, we are going to explain all the options available to you in this service. How to create a contract, use and create new templates, include your digital signature and other very interesting issues are what we are going to explain below.
The first thing you have to take into account is that to start using it you have to have the Booking service active.
Once you have signed up for this plan, the next thing to do is to make a first contact with all the options that you will find in the Contracts section and that we will explain in the following article of our help. And as a preview of an upcoming novelty, we anticipate that you will be able to appreciate the first changes of our new Management Panel!
Easily create contracts from the management panel of your photography website
To create a new contract, you have to go to Contracts / Contracts, click on the New contract button and follow the steps. As you will see, the only thing you have to do is:
- Fill in your customer’s details.
- Choose the template that best suits the service you are going to offer.
- Edit the template, if necessary.
- Fill in the rest of the information that will shape the photo shoot.
And that’s it! In these 4 simple steps you will have your contract ready, with all the information, client data, details of the report and any other aspect that needs to be emphasised, written and ready to be sent.
In the last screen of contracts you will find a Send contract button, just by clicking on it, an email will be sent automatically to the client with a link in which if he clicks, he will be able to visualise the contract, and what is more interesting, he will be able to sign it digitally and send it back to you.
In the following help article we explain all these steps with their different options so that you can start creating and sending contracts from your website today.
Save time and use templates endorsed by professional associations
In addition to being able to send contracts to your clients online, in this new service you will also be able to create new contract templates so that when it is your turn to create a contract for a client, the process will be even faster. Just go to Contracts / Templates.
As we have already told you, we have uploaded to your website a series of contract templates that are endorsed by professional associations such as FEPFI, but in addition to being able to use them, you will also be able to make as many copies as you consider necessary and edit them to create your own templates or even create them from scratch.
If you are interested in the topic of creating new templates, don’t miss the following help article that we are going to share with you.
Create your digital signature for use in contracts
In the last section of Contracts / Settings is where you will be able to define a series of parameters related to your contracts, such as: choose the type of numbering you want your contracts to have, configure the content of the emails that will be sent automatically to your clients and, very importantly, add your digital signature.
As you will be able to see, including your digital signature will be very simple, you just have to use the mouse as a pen and write your signature, which you can repeat as many times as necessary. Afterwards, when the client returns the signed contract to you, it will be very easy for you to sign it.
You can expect that when the customer receives his contract by e-mail, he will have a box similar to yours to sign it with his mouse or with his finger if he accesses it through his mobile device.
Here we leave you all the information in Settings so that you have it at your fingertips.
What are you waiting for to create and send contracts to your customers from your website?
At Arcadina we hope that the option of creating and sending contracts through the web will be a revolution for you, will help you to better manage communications with your clients, will allow you to have the most organised information grouped together in the same place, will allow you to offer your clients a much more convenient and up-to-date service and will guarantee the legal security of your work.
As we said at the beginning of this article, the option of being able to create contracts from the website is a new feature that many of you have been asking for over the last few months. If you want to vote or suggest a new improvement, you can do so by clicking on the following link.
At Arcadina we focus all our work to offer you a series of business solutions that help you in your day-to-day work as a photographer. If you want to try them you can do it for free for 14 days without any permanence fee.
Today we would like to share with you the interview of Fran Ortiz, wedding photographer, ambassador and great friend.
>> Fran Ortiz, Arcadina Ambassador and a renowned wedding photographer
And to say goodbye, let’s have one last question: are you one of those who were waiting for this great new feature to create and send contracts? We’d love to hear from you in the comments.
Arcadina goes with you
Fulfil your dreams and develop your career with us. We offer you to try our web service free for 14 days. And with no commitment of permanence.
Arcadina is much more than a website, it is business solutions for photographers.
If you have any queries, our Customer Service Team is always ready to help you 24 hours a day, 7 days a week. We listen to you.
